Privacy Policy

Effective Date: September 21, 2026
Last Updated: September 21, 2026

Wild Rest Sanctuary (“Wild Rest,” “we,” “us,” or “our”) respects your privacy and is committed to handling your personal information responsibly.

This Privacy Policy explains how we collect, use, disclose, and protect information when you visit wildrestsanctuary.org (the “Site”), contact us, register for an event, subscribe to communications, make or inquire about a reservation, participate in an experience, or otherwise interact with Wild Rest Sanctuary.

By using the Site or providing information to us, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

The information we collect depends on how you interact with Wild Rest Sanctuary.

Information You Provide to Us

We may collect information you voluntarily provide, including:

• Name
• Email address
• Telephone number
• Mailing address
• Reservation or accommodation information
• Arrival and departure dates
• Number of guests
• Event or retreat registration information
• Information submitted through contact or inquiry forms
• Newsletter or community subscription information
• Communications and correspondence with us
• Preferences or special requests related to your stay or participation
• Emergency contact information when appropriate for an event or activity
• Information regarding minors when necessary to administer an event or activity
• Other information you choose to provide

Please do not submit sensitive personal information through general contact forms unless we specifically request it.

Reservation and Transaction Information

Some accommodations may be booked through third-party reservation services such as Hipcamp. When you follow a link from our Site to a third-party booking service, information you provide to that service is collected and processed according to that provider's own privacy policy and terms.

Wild Rest Sanctuary may receive certain information from a booking provider that is necessary to administer your reservation, such as your name, contact information, reservation dates, number of guests, and booking status.

Where payments are processed through a third-party payment or reservation provider, Wild Rest Sanctuary generally does not receive or store your complete payment-card number or security code.

Event and Retreat Information

If you register for a retreat, workshop, ceremony, gathering, or other event, we may collect information reasonably necessary to administer the event. This may include attendee names, contact information, registration selections, emergency contact information, accessibility or accommodation requests, and information concerning participating minors.

We ask that you provide health or medical information only when specifically requested and reasonably necessary for participation, safety, accessibility, or emergency planning.

Information Collected Automatically

When you use the Site, certain technical information may be collected automatically by our website, hosting provider, analytics services, or similar technologies. This may include:

• IP address
• Browser type
• Device type
• Operating system
• Pages viewed
• Referring website
• Approximate geographic region derived from an IP address
• Date and time of visits
• Site interactions
• Technical and diagnostic information

We may use cookies, pixels, local storage, or similar technologies to operate the Site, remember preferences, understand how visitors use the Site, maintain security, and improve our services.

2. How We Use Information

We may use personal information to:

• Respond to questions and inquiries
• Administer reservations and stays
• Process event and retreat registrations
• Communicate information related to reservations, events, or services
• Provide requested accommodations or guest services
• Manage our community and newsletter
• Send promotional communications when permitted
• Maintain and improve the Site
• Understand how visitors use the Site
• Protect the safety and security of our guests, property, systems, and services
• Prevent fraud, misuse, or unauthorized activity
• Maintain appropriate business and financial records
• Comply with legal obligations
• Establish, exercise, or defend legal claims

We may also use information in an aggregated or de-identified form that does not reasonably identify an individual.

3. Email and Marketing Communications

If you subscribe to our newsletter, community updates, or other promotional communications, we may use your email address and related information to send you news about Wild Rest Sanctuary, accommodations, events, retreats, workshops, seasonal offerings, and related activities.

You may unsubscribe from promotional email at any time by using the unsubscribe link provided in the message or by contacting us.

Unsubscribing from promotional communications does not prevent us from sending non-promotional messages that are necessary to administer a reservation, event registration, transaction, or existing relationship with you.

4. Cookies and Analytics

Wild Rest Sanctuary may use cookies and similar technologies for functions such as:

• Operating essential Site features
• Maintaining security
• Remembering visitor preferences
• Measuring Site traffic and performance
• Understanding how visitors navigate the Site
• Improving content and user experience

We may use third-party analytics or technology providers for these purposes.

Most browsers allow you to block or delete cookies through browser settings. Disabling certain cookies may affect how portions of the Site function.

If Wild Rest Sanctuary later uses advertising or tracking technologies that involve materially different uses of personal information, this Privacy Policy and, where appropriate, our cookie controls will be updated accordingly.

5. How We Share Information

Wild Rest Sanctuary does not sell personal information for money.

We may disclose information when reasonably necessary to operate our business, including to:

Service providers. We may work with companies that provide website hosting, email delivery, newsletter management, reservation services, payment processing, analytics, IT services, event management, or other business services.

Booking platforms. Reservation information may be exchanged with third-party booking providers when necessary to administer a reservation.

Event partners. For jointly hosted retreats, workshops, or events, limited attendee information may be provided to the relevant facilitator or organizer when necessary to administer the event. We will not provide information for unrelated marketing purposes without appropriate permission.

Professional advisers. Information may be disclosed to attorneys, accountants, insurers, or other advisers when reasonably necessary.

Legal and safety purposes. We may disclose information when we reasonably believe disclosure is required by law, legal process, or governmental request, or is necessary to protect the rights, property, safety, or security of Wild Rest Sanctuary, our guests, visitors, or others.

Business transactions. Information may be transferred as part of a merger, acquisition, financing, sale of assets, restructuring, or similar business transaction.

We expect service providers handling personal information on our behalf to use it only for appropriate business purposes and to maintain reasonable safeguards.

6. Third-Party Websites and Services

The Site may contain links to websites and services operated by third parties, including reservation, payment, social media, mapping, and other service providers.

When you leave our Site and interact with a third-party service, that service's privacy policy and terms govern its collection and use of your information.

Wild Rest Sanctuary is not responsible for the privacy practices of independent third-party websites or services. We encourage you to review their privacy policies before providing personal information.

7. Information About Children

The Wild Rest Sanctuary website is intended for a general audience and is not directed to children under 13.

We do not knowingly use the Site to collect personal information directly from children under 13 without appropriate parental or guardian consent.

Information concerning a minor may be provided by a parent, guardian, or responsible adult when necessary for a reservation, event, retreat, emergency contact, or similar purpose.

If we learn that personal information has been collected directly from a child under 13 in circumstances requiring parental consent and appropriate consent was not obtained, we will take reasonable steps to delete the information.

8. Data Security

We use reasonable administrative, technical, and physical safeguards appropriate to the nature of the information we maintain.

These measures are intended to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

No website, electronic transmission, or storage system can be guaranteed to be completely secure. Accordingly, we cannot guarantee absolute security.

If Wild Rest Sanctuary becomes aware of a security incident involving personal information, we will investigate and provide notifications when required by applicable law.

9. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including:

• Administering reservations and events
• Maintaining business and financial records
• Fulfilling contractual obligations
• Resolving disputes
• Maintaining appropriate safety and incident records
• Complying with tax, accounting, insurance, and legal requirements

Retention periods may therefore vary depending on the type of information and the reason it was collected.

When personal information is no longer reasonably necessary, we may delete, destroy, or de-identify it.

10. Your Choices and Requests

You may contact Wild Rest Sanctuary to request that we:

• Provide information about personal information we maintain about you
• Correct inaccurate information
• Delete information that we are not required to retain
• Update your contact information
• Remove you from promotional communications

We will respond to reasonable requests consistent with applicable law and our legitimate business, safety, recordkeeping, and legal obligations.

We may need to verify your identity before fulfilling certain requests.

11. California and Other State Privacy Rights

Residents of certain U.S. states may have additional privacy rights under their state's laws, depending on the nature and scale of Wild Rest Sanctuary's activities and whether applicable statutory thresholds are met.

These rights may include rights to request access to, correction of, or deletion of certain personal information, or information regarding certain disclosures of personal information.

Where an applicable state privacy law provides such rights and applies to Wild Rest Sanctuary, we will honor qualifying requests as required by law.

Requests may be submitted using the contact information below.

12. Do Not Track and Browser Privacy Signals

Some browsers provide “Do Not Track” signals or other privacy preference mechanisms. Because there is not a universally applied standard for all such signals, the Site may not respond to every browser-based Do Not Track signal.

Where applicable law requires recognition of a particular legally recognized browser-based privacy preference signal, we will process that signal as required.

13. Photography and Events

Wild Rest Sanctuary may occasionally photograph or record events, gatherings, accommodations, or the property for documentation or promotional purposes.

Where an individual's consent is required for a particular use, appropriate permission will be obtained separately. This Privacy Policy does not itself constitute consent to use an identifiable person's image for promotional purposes.

Specific events may also have separate photography or media notices.

14. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes to our services, technology, business practices, or legal obligations.

When we make changes, we will update the “Last Updated” date at the top of this page. Material changes may also be communicated through the Site or another appropriate method.

We encourage visitors to review this Privacy Policy periodically.

15. Contact Us

Questions, concerns, or privacy requests may be submitted through the contact form on our website.

Wild Rest Sanctuary
5800 N 107th St
Kansas City, KS 66109
United States

Website: wildrestsanctuary.org

Please include “Privacy Request” in your message when contacting us about your personal information.